My 8 Favourite Productivity Apps

I have a confession to make. I am not organised. Really, I’m not. At work, I’ve got everything under control. I know exactly where everything is and I work very structured. At home, it’s a different story. People can’t really stop by without a notice upfront because my apartment is a mess. I always forget my toothbrush when I go on holiday and I can never find the documents I need for my tax return.

That’s why I’m always on the lookout for apps that can help to make my life a little easier and more organised. But: I’m not easily satisfied. I can do research for hours just to find the perfect app, especially when I’m going to spend money on it.

To save you a bunch of research time, I’m sharing my eight favourite apps with you. Hopefully they will also help you to get more organised and productive and they are very pleasant on the eye too. Just as important right?


Hands down the best e-mail app that’s out there. I love the ‘smart inbox’ setting, which automatically filters your incoming email in different buckets like personal, notifications and newsletters. This helps me to easily see the most important emails at the top of the list. Spark integrates seamlessly with Google Drive and Dropbox and the option for quick replies both from your iPhone and your Apple Watch is great. They also have an app for your Mac. I never want to use another app for mail again!

Costs: free



I recently switched from Dropbox to Google Drive because I needed more online storage space. Google Drive offered a greater range of plans, and for just $1.99 per month I now have 100 GB storage. As you’re used to with Google products, it has great integration with other applications and synchronises easily with your iPad and Mac.

Costs: free, with plan options



When I really need to focus, I use the Pomodoro technique. There are plenty of apps to help you time your pomodoros. One of them is Tide, which I love because it looks very pretty and serene and you can view your focus history (which makes you feel super good!). It also has several themes which come with an accompanying sound, like rain and an inspiring quote every day which you can share on social media through the app.

Costs: free



Evernote is an amazing app for note-taking and storing documents. You can make different notebooks, add voice memos, pictures, drawings, attachments, and locations. Last year, I challenged myself to start living paperless. Every time I receive important mail I immediately make a scan with my phone (Evernote has an integrated scanner but it doesn’t come close to my favourite – the next one on the list) and I store it in the right notebook in Evernote. I do the same with warranty receipts. Since I’m doing this I haven’t stressed about not being able to find something – it’s in Evernote!

Costs: free for up to two devices, with plan options



When you scan a document with this app, it actually looks like a proper scan. Not like a photo, not like a dark photo copy, but a crisp and clear image. As mentioned earlier, I use it to scan important documents and warranty receipts to then put in Evernote. It’s done in 30 seconds. Printing the scan also works well. You might think: why would I spend $5 on a scanner app?! This is by far the best one I’ve tried, and I’ve tried a lot of them.

Costs: $4.99


6. 2DO

2Do has been my go-to to do app for years and I still use it almost every day. It has a bunch of functionalities to very precisely plan out your tasks and projects. I use this to keep track of the classes, reading and assignments for my journalism degree. There’s also the option for checklists which I love to use when I go on holiday to make packing lists. This is very powerful to do app, but don’t get overwhelmed by all the options and give it a try.

Costs: free, with plan options



I use Buffer to easily schedule Twitter posts. Every time I come across interesting content, I put it in my Buffer queue. It allows you to set the times on which you want your posts to be released and analytics on the performance are included as well. I love Buffer because it’s so easy to use and it doesn’t and the app looks very clean.

Costs: free, with plan options



I use Asana for my blog. I created an editorial calendar which helps me to stay on track with writing posts and planning ahead. I also created a list where I drop all ideas for posts I think about at the most random times.

The board view feature allows you to make several columns and shift items across, which gives you a nice visual overview. But it can do way more than that; it’s a powerful project management programme with lots of options.

Costs: free, with plan options


What are your favourite productivity apps? I’d love to hear about them!

Hi, I am Fleur

Hi, I'm Fleur and welcome to my blog! I'm passionate about helping ambitious millennials gain focus and fulfill their potential in a down-to-earth way. You can read more about me here.

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